This feature requires Content Lifecycle Manager Pro.
Content Lifecycle Manager Pro includes two automated email notifications: Owner Reminders and the Admin Activity Digest. Both are configured from Content Lifecycle > Settings > Notifications.
Owner Reminders
Owner reminders automatically email content owners when their assigned content is due or overdue for review.
How it works
The plugin queries all enabled post types for content that:
- has an assigned owner
- is not archived
- has a next review date within the configured due soon window, or already overdue
Each owner receives one email listing their content grouped into two sections: Overdue and Due Soon.
Configuration
Go to Content Lifecycle > Settings > Notifications.
- Enable owner reminder notifications — turns reminders on or off
- Frequency — daily or weekly
- Send hour — the hour of day reminders are sent, in your site’s configured timezone
- Weekday — day of week to send (only shown when frequency is weekly)
- Due soon window — how far ahead to consider content “due soon”; choose from 3, 7, or 14 days, or enter a custom number of days
Save settings to apply. The cron schedule updates automatically when any of these settings change.
What the email contains
Each email includes:
- a summary of how many items are overdue and how many are due soon
- a table for overdue content showing title, next review date, and an edit link
- a table for due soon content showing the same fields
- a link to the All Content screen
Up to 12 items are shown per section. If more exist, the email notes how many additional items are in WordPress.
Admin Activity Digest
The admin digest sends a scheduled summary of all maintenance activity that occurred on the site during the covered period.
How it works
When the cron job fires, the plugin checks the activity log for entries in the prior period:
- Daily frequency — covers the previous calendar day
- Weekly frequency — covers the previous 7 days
If no activity was recorded during that period, no email is sent.
Configuration
Go to Content Lifecycle > Settings > Notifications.
- Enable admin activity digest — turns the digest on or off
- Frequency — daily or weekly
- Send hour — the hour of day the digest is sent, in your site’s configured timezone
- Weekday — day of week to send (only shown when frequency is weekly)
- Recipients — choose Site admin email to send to the address in WordPress General Settings, or choose Custom email addresses and enter one or more comma-separated email addresses
What the digest contains
The digest groups activity into sections:
| Section | What it covers |
|---|---|
| Content Reviewed | Posts where the last reviewed date was updated |
| Review Snoozed | Posts where the next review date was pushed out without marking reviewed |
| Content Archived | Posts that were archived |
| Content Unarchived | Posts that were unarchived |
| Ideas Converted | Ideas that were converted to content |
Each section shows: content title (linked to the editor), who made the change, and when.
Troubleshooting
No emails arriving
- Confirm WordPress cron is running — the notifications rely on WP-Cron
- Check that the recipient email address is valid
- For owner reminders, verify the owner’s user account has a valid email address
- For the digest, confirm there was activity during the covered period
Emails going to spam
Consider configuring an SMTP plugin or email delivery service on your WordPress site to improve deliverability.
Schedule not updating after changing settings
Save the settings page after making changes. The plugin recalculates and reschedules the cron event on the next page load after a settings change is detected.